Registration

REGISTRATION FEES (IN EUR)

all fees include 19% German VAT

If you are an Invited Speaker, Board Member, Sponsor or Exhibitor, please DO NOT register here. Wait for a separate registration link to be sent to you via email.

Payment received by:

Early Bird

until February 10, 2025

From February 11, to March 10, 2025

From March 11, 2025

and On-Site

Academia

Junior Participant (1)

Industry

Press/Media (2)

Networking Event 03.04.

Dinner 04.04.

Lunch Ticket

Name Change

465,-

115,-

765,-

no fee

70,-

27,-

60,-

565,-

145,-

865,-

no fee

70,-

27,-

60,-

665,-

190,-

965,-

no fee

70,-

27,-

60,-

NOTE: Online pre-registration will close on March 17, 2025. After this date registration will still be possible, but only onsite at the conference venue on April 3 - 5, 2025.

(1) The “Junior Participant” registration is available for Students and Young Researchers under 35 years of age. Please upload a copy of a student ID and/or a document indicating your age in jpeg, jpg, gif, bmp or png format within online registration.
(2) No fee, but registration is mandatory. A Press ID confirming your status must be uploaded at the moment of your registration in jpeg, jpg, gif, bmp or png format.

Payments should be made without charges to the beneficiary. Any bank charges will be collected on site.

Clearly state the participant's name(s) and the invoice number on the bank transfer.

IMPORTANT:

The reduced registration fee is only applicable, if it has been credited to the congress account before the respective deadline. Registering before the deadline without performing an actual payment is not sufficient to benefit from the reduction. Please note that a different fee applies for onsite payments and registrations.

If the fee is not transferred to the congress bank account before the respective deadline expires, the fee will be changed to the next applicable fee automatically.

What is covered by the registration fee?

Admission to all scientific sessions
Abstract book and programme
Coffee breaks
Networking Event on Thursday, April 3, 2025 (no fee but registration mandatory)
Admission to exhibition

Invoice Submission Policy
Our company does not submit or upload invoices to external accounting, procurement, or invoice management platforms (e.g., SAP Ariba, Coupa, Basware, or similar systems). All invoices will be issued and delivered exclusively in PDF format via email to the designated contact person provided during registration or contractual onboarding. It is the sole responsibility of the recipient (company or participant) to handle any internal processing, including uploading or entering the invoice into their respective systems. We disclaim any responsibility for delays, rejections, or missed payments due to internal administrative or technical procedures beyond our control.

Cancellations:
Please note that only written cancellations addressed to ITOC c/o Vienna Medical Academy GmbH, Alser Straße 4, 1090 Vienna, Austria either per E-Mail: itoc@wma.co.at or Fax: +43 1 405 13 83 918 can be accepted.

The following rules apply:

until December 16, 2024: 50% refund
after December 16, 2024: no refund

→ Terms & Conditions

Replacements
Any replacement (i.e. change of delegate name) of a confirmed registration is subject to a EUR 60,- charge per participant.